Plan, cost and sell retreats at hired venues.
Vardre puts the venue costs, the rooms, the budget, the booking page and the receipts in one place, so you know what a retreat will make before you sign for the venue.
Most retreats are committed to before anyone knows if they will pay.
You sign for the venue months ahead, with a deposit, on a guess about how many places you will sell and what each guest will cost.
Then the bookings sit in one tool, the payments in another and the costs in a spreadsheet, and none of them agree. By the time the retreat is over, working out what it actually made is a job in itself.
Five problems, one place.
“I sign for the venue before I know if the retreat will make money, and afterwards I can’t see what it made.”
Build the budget with fixed and per-guest costs, set your prices and see how many places you need to break even. Afterwards, receipts and bills land against the retreat they belong to, and the P&L is already done.
Finance in detail“Taking bookings and chasing payments is spread across a form, a payment link and a spreadsheet.”
Put a booking page on your own website, let guests choose their room and pay by card or in monthly instalments. Refunds, discount codes and extras are handled in the same place.
Bookings in detail“Who is in which room, who has paid, who is waiting, and who on my team can see what?”
Keep each venue’s rooms and beds, see the rooming list as bookings come in, and let the waiting list fill a place when one frees up. Your team gets the access their job needs, and no more.
Operations in detail“My guests should deal with my business, under my name, and find it easy.”
Every page a guest sees is in your colours and fonts, on your own address. They sign in with an emailed link and can see exactly what they have paid and what is due.
Guests in detail“I teach every week and need people to book, pay and join without me in the middle.”
Run your classes in seasons, sell passes and drop-ins, teach live and keep a recorded library. Classes works on its own, so you don’t need to run retreats to use it.
Classes in detailOne retreat, one set of figures.
Because the budget, bookings, payments and receipts live together, each step builds on the last. Here is one retreat followed from the first budget to the final P&L.
- Budget£21,108planned costs; break-even at 17 places
- Bookings19 of 20places sold, £24,180 in takings
- Payments£24,180received, nothing outstanding
- Receipts38receipts and bills allocated
- P&L£3,027profit, 12.5% of takings
Example figures from a made-up retreat.
Ask your business a question.
Insights will answer questions about your retreats in plain English, from your own figures in Vardre.
About Insights- “Which retreat made the most last year?”
- “How do this year’s bookings compare with last year’s at the same point?”
- “Who still owes a balance for April?”
Fits the tools you already use.
Connects to Xero, Klaviyo, Retreat Guru and Zoom, with more coming. Every connection is optional: Vardre is complete without them.
Everything Vardre works withTeach online without running retreats?
Classes works on its own: seasons, passes and drop-ins, live classes and a recorded library.
Classes in detailDesigned by retreat organisers, for retreat organisers.
Vardre runs real retreats and weekly classes every day. Each part of it began as a problem its designers met running their own. Whether you run retreats for profit or not, it works the same way.
Tell us how you run your retreats now.
We’ll show you how Vardre would handle them, using your own retreats as the example. A conversation, not a sales pitch.